TERMS & CONDITIONS

1. Definitions


1.1 The "Client" or “Hirer” means the person/s, organisation or company booking the equipment, act or entertainment with the "Company". 


1.2 The "Company" means Anna Theophanatos trading as Alexa and Bud 


1.3 'Dry' hire is the hire of equipment for the 'client' to operate and supervise themselves.


1.4 'Wet' hire is the hire of equipment or entertainment accompanied by a representative of the 'company' to supervise use of the booked equipment or entertainment.


1.5 The period of hire is from the Friday confirmed on the booking form until the following Sunday at an agreed time unless stated otherwise. 


1.6 This contract is written to comply with UK Contract Law.


2. Bookings 


2.1 All equipment remains the property of the company at all times.


2.2 In the event of traffic or other uncontrollable circumstances preventing us from being able to fulfil our contracted obligations our liability shall be limited to a refund of any monies paid, other than the non- refundable deposit,  in relation to the contracted event or a pro rata reduction in the hire fee in the event of delayed start. No further compensation will be paid. 


3. Prices, Deposit & Balance Payments 


3.1 All hires are subject to a non-refundable deposit of at least £10 per teepee.


3.2  Final party numbers are to be confirmed no less than 14 (fourteen) days prior to the event start date. Any booking reductions made after this time will be subject to full hire payment at the agreed rate with no refunds due.


3.3 The balance to be paid in full and cleared 7 (seven) days prior to the event start date of the party.


4. Location, Facilities & Conduct 


4.1 Hired equipment will be set up in one location only as agreed on arrival and will not be moved once set up. This includes moving individual teepees once DIY set up completed.


4.2 Alexa and Bud reserve the right to refuse delivery if the venue or site is deemed to be unsuitable. In such a case no refund will be given and the full hire fee will be due.  


5. Liability & Insurance 


5.1 Alexa and Bud liability insurance covers use of the equipment only whilst booked on 'wet' hire (supervised by a representative of the company).


5.2 The client agrees to indemnify the company for any damage or theft of the company's equipment whilst on hire.  


5.3 The company accept no liability for any damage or loss of personal property and or any injury arising from the use of the hired equipment.


5.4 It is the sole responsibility of THE CLIENT/HIRER to inform guests accordingly of the enclosed Terms and Conditions.


5.5 Information included in this booking is confidential and will not be disclosed to any third party.


5.6 All products supplied conform to stringent quality controls and we follow strict hygiene routines in line with government guidance


5.7 Liability cannot be taken for any reactions and/or injury sustained whilst attending THE CLIENT/HIRER’s party or thereafter


6. Contract Terms & Conditions of Hire


(if the Client is in any doubt as to the meaning of the following, a representative from Alexa and Bud should immediately be consulted before signing) 


6.1 THE CLIENT will, during the period of hiring, be responsible for the supervision of the equipment, its care, safety from damage however slight or change of any sort, and the behavior of all persons of all ages using the equipment whatever their capacity, including proper supervision of children. Alexa and Bud excludes any liability for injury, loss or damage caused to any person using the equipment contrary to the terms and conditions of this Contract. 


6.2 THE COMPANY will, if required, charge THE CLIENT costs and fees to cover any damage to any of THE COMPANY property caused by the breach of this contract. 


6.3 THE HIRER shall not use the equipment for any purpose other than that described in the hiring agreement, and shall not sub hire or use the equipment or allow the equipment to be used for any unlawful purpose or in any unlawful way, nor allow anyone onto the equipment wearing shoes, carrying sharp objects, key-rings, metal studded clothing or any other similar items which could cause damage to others or the equipment. No food or drink is to be consumed on or in the equipment. The hirer should not use the equipment outside. No smoking on or in the vicinity of the equipment. Pets are to be kept off all equipment at all times.


6.4 Alexa and Bud reserve the right to make any changes to the services provided as is deemed necessary by us giving appropriate notice to the CLIENT/HIRER.


6.5 PUBLIC LIABILITY INSURANCE is excluded in its entirety following any claim or injury to any third party or employee whether directly or indirectly related to the use of drugs and/or alcohol.


6.6 Alexa and Bud shall use all reasonable endeavours to provide the services in accordance with the contract and shall perform the services with reasonable skill, care and diligence. 

6.7 IF THE HIRER wishes to cancel the booking for whatever reason, the following cancellation charges will become payable.

  • Cancellation of a booking prior to 14 (fourteen) days (including weekends) of the event start date will forfeit the deposit paid.

  • Cancellation of a booking within 14 (fourteen) days (including weekends) of the event start date will be required to pay 50% of the full and final cost OR we will endeavour to move to a new date. (COVID-19 policy applies)

6.8 If THE COMPANY is required to cancel the booking for whatever reason the following becomes applicable:

  • In the unfortunate event of any such cancellation Alexa and Bud will refund to THE CLIENT/HIRER any monies paid to us in respect of the booking.

  • Alexa and Bud will not be liable to pay any compensation to THE CLIENT/HIRER or any other person for any loss, damage or expenditure arising directly or indirectly from the cancellation

6.9 Alexa and Bud reserves the right to terminate the booking without notice if there is a breach of these conditions.


6.10  Refunds will not be issued to THE CLIENT/HIRER by Alexa and Bud once our service has been carried out.


6.11 Under exceptional circumstances a partial refund may be issued at the discretion of Alexa and Bud.

 

7. Data Protection and GDPR


7.1 Alexa and Bud shall process all data in accordance with the Data Protection Act 1998, and comply with GDPR regulations.


7.2 Our finance system ‘SQUARE’ are bound by GDPR rulings which can be accessed on their website www.squareup.com


7.3 Products used will be labelled, however, may contain traces of nuts. Please check all ingredients carefully. THE CLIENT must notify Alexa and Bud of any allergies or intolerances if consumables are being provided.


7.4 Alexa and Bud adhere to Trademarking and Copyright rules and there is no intention to violate any such laws. All themes are INSPIRED by popular trends.